Sunday, April 3, 2011

A Guide On How A Avon Representative Can Produce More Results In 20% Of Time

This is the 5th post in my series on a Time Management System for Avon Representatives. Here I will show you how you can produce more results by focusing on only 20% of your resources.
The 80/20 rule is a common ratio used to determine performance verses resources. It’s a general assumption that we use 80% of our resources achieving 20% of our performance, or in a Avon Representative‘s case, sales and goals.

It’s is possible for you to be 100% productive by following what you learn in this series of blog posts. We all have our most productive
times of the day. And by discovering when they are and using that time wisely you will be 100% productive. If you have kept a time log, you should know when these times are. Mine, for example, are between 2am to 11am.

The 80/20 rule was discovered and described by Vilfredo Pareto. Pareto was an economist who theorized that 80 percent of all problems result from 20 percent of all causes.

He observed that 20% of people own 80% of the wealth in his country. This rule can be applied to many areas of personal and professional life, as shown by the following graph.
80%                                                      20%
Results             come from                Efforts

Productivity        requires             Resources

Usage                    is by                    Users

Problems          come from           Processors

Profit               come from     Product Range

Sales                come from        Sales People

Work Absence      is due to             Of Staff

Complaints        come from      Of Customers


This may seem like a complex theory but the Pareto 80/20 rule, as it has come to be termed, can be very beneficial when applied to problem solving in any form. And especially in my Time Management System for Avon Representatives.

The first step we have already covered in pervious posts. It is to learn to effectively utilize time by identifying repeat patterns in your daily schedule that may be interfering with productivity. By looking over your Avon Representative time log you should have noticed certain blocks of time which are not being used to their fullest. Once having identified these blocks of time, you can begin to make changes in your daily routine.

Ask yourself what 20% of your activities add the most value? Ask which of your key customers are helping you to achieve President's Club? You should then spend 20% of your time on those things that strategically matters the most.

Everyday, spend 15 minutes measuring how you use your time to determine which 20% of your inputs give you the most bang for your buck. It is very important to avoid making a final decision on what is most important.

You don't have to ignore the other 80% of your responsibilities, just give no more than 20% of your time to lower value tasks. Delegate them, train someone else to do them or leave them for later.

Pareto’s 80/20 rule basically means that if you can identify and change only 20% of the causes of problems in your current time management system, you can subsequently fix 80%of those problems.

An example of this would be to identify two 15 minute blocks of time in your normal day when you find that you are being the least productive. By changing the way you currently use these two small blocks of time, you should be able to increase your productivity by up to 80 percent.

In addition, a Avon Representative should be planning their time on doing only effective work. This means that 20% of your work time should be creating 80% of your results towards achieving your goals, and also the success of your Avon business.

Implementing the 80/20 rule

Even if you're unsure, follow the 80/20 principle for a few days to see what happens. You can start by implementing these "20-percent" tasks after you read my blogs:

Read less.

Keep current.

Remember the basics.

80% or 20%?  

Here are some signs that will help a Avon Representative recognize whether your spending your time on the best 20%:

You're in your 80% if the following statements are true:
Many of the sales and marketing methods a Avon Representatives uses in their business are tried and true. Don’t try to re-write the rules. Follow the paths of others to produce the best results.
Make yourself aware of new technological innovation. You will then be moved to challenge established routines that could be shifting your focus away from your 20%.
Identify the 20 percent of the materials you find that are most valuable. Read them and trash the rest.

---You're working on tasks other people want you to, but you have no investment in achieving them.

---You're frequently working on tasks labeled "urgent."

---You're spending time on projects you so not consider yourself good at.

---Activities are taking a lot longer than you expected.
You find yourself complaining all the time.
You're in your 20% when:

---You're engaged in activities that advance what you consider your purpose in life and achieve your goals.

---You're doing things you have always wanted to do or that make you feel good.

---You're working on tasks you hate, but you know by doing them knowing you will accomplish success.

---You're hiring people to do the tasks you are not good at or don't like doing.

---The Avon Representative is smiling and singing to their self.

Better time management does not mean giving up all free time, or all the time you currently spend enjoying your life. Instead it helps you set priorities for managing time, eliminate wasted time, and gain more control over how you use this valuable resource.

Pareto's Principle or the 80/20 Rule, should be a daily reminder to focus 80% of your time and energy on the 20% of the really important tasks you have to do. You can not just "work smart", you need to work smart on the right things.

In the next post on a Time Management System for Avon Representative I will discuss why you should be using To-Do Lists.

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Links To Previous Posts In This Series\

Go To My Ohter Avon Representative Blog Now

Diary of a Mad Avon Lady

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